Registration for the 2024 SYTA Annual Conference is closed.

TOUR OPERATOR REGISTRATION RATES

SYTA is pleased to offer Tour Operator registration for both appointment takers and non-appointment takers. These Business Sessions are where Buyers (that’s you, the Tour Operator) meet with Sellers (Suppliers) to create business relationships.

We encourage you/your company to participate in these Business Sessions and also recommend all attendees attend all events including evening events and education sessions offered.

A Buyer is any business entity that conducts or arranges student or youth travel. This includes tour operators, group travel planners and travel agencies who want to meet with suppliers of student and youth products and services.

Appointment Portal
The online SYTA Appointment Portal will open on June 3, 2024 and be available for profile creation, research and appointment requests. All appointment-taking attendees will receive an email with Login ID and password information when the portal is ready.

Appointment Taker: Designated as the primary contact for one book of appointments with suppliers of products and services (hotels, restaurants, destinations, etc.). Each company may have more than one book of appointments.

Important note: A book of appointments consists of 100+ potential appointment slots filled with suppliers. Only those tour operator attendees committed to meet with all their pre-scheduled appointments should register with this rate.

Sharing Appointments: An additional tour operator/buyer may share a book of appointments.

Not Taking Appointments: Includes access to full conference but does not include access to business appointment portal.

*By registering as a Tour Operator/Buyer, you are agreeing to:

• Each Tour Operator registered to take appointments receives their own book of appointments. One email address may be associated with each appointment book. You may share your book of appointments with a rotating/sharing appointment registrant or a non-appointment taker.
• You must complete the company profile in the appointment portal prior to appointment requests opening.
• You must attend all prescheduled appointments and be available at your booth throughout all business sessions on Saturday, Sunday and Monday.
• Tour Operators not meeting these requirements will be invoiced an additional $425 USD.

First Time Tour Operators and International Tour Operators may be eligible for a special rate or scholarship. Contact registration@syta.org for more information. 

*Membership Policy

SYTA Membership must be current through August 31, 2024 to receive member rate. Membership dues must be paid in full prior to August 1, 2024. If membership dues are not paid by August 1, 2024, registration rate may change to the non-member registration rate.

NOT A SYTA MEMBER? JOIN OUR COMMUNITY! 

Tour operators, receptive tour operators, group travel planners, travel agencies who receive and send students, youth, and school groups domestically and internationally.

2024 Dues: $845 | Join Today!

IMPORTANT REGISTRATION/PAYMENT AND CANCELLATION INFORMATION

If your SYTA membership renewal is due prior to August 31, 2023, then membership must be current and paid in full prior to August 31 to receive member rate. The member rate will be applied during the registration process. If membership is not paid at the time of the conference, attendees will receive an invoice for the difference between the member and non-member conference rate.

Full registration payment for appointment taking attendees must be received by Friday, July 12, 2024, or their appointment book will be cancelled.

Full registration payment for non-appointment taking attendees must be received by Friday, August 2, 2024, or their registration will be cancelled.

Registration staff will not be able to print your personal appointment schedules or other materials on site.

Registration cancellations must be received in writing to registration@syta.org by Friday, June 21, 2024, to receive a refund. Future credits will not be issued.

Registration substitutions must be received in writing to registration@syta.org by Friday, August 2, 2024.

No-shows or cancellations will not receive a refund or future credit after Friday, June 21, 2024. Appointments will not be rescheduled via phone or video call.

In accordance with SYTA’s member data policies, attendees will not receive a registration list with full contact details. You can locate a buyer or seller’s contact information in the appointment portal but will not have an option to download a master list.

Most tour operators/buyers receive full appointment books, aside from their scheduled breaks. Appointment takers are expected to take all appointments to receive the complimentary rate. Appointments are scheduled based on mutual requests first, followed by buyer requests, then seller requests (based on availability).

SYTA Guarantee

There are plenty of opportunities to network at our conference. If you have not had the opportunity to meet with a particular buyer or seller company, let a member of the SYTA leadership, SYTA staff, or Conference Committee know and we’ll assist with arranging a personal introduction, outside of the appointment times. We’re always available to help connect you with other attendees.

Housing Policy

We request that you stay at one of the 2024 SYTA Annual Conference host hotels. SYTA takes a financial risk when securing rooms for the conference. Attendees who stay outside the block will be charged an additional $200 after the conference. If your company has a formal travel policy regarding hotels, please email this information to registration@syta.org. Local NYC attendees that prefer to commute to our events are exempt from this policy. We appreciate your consideration and look forward to seeing you in NYC.

SYTA is NOT liable for reimbursement of any hotel expenses incurred because of individual or group cancellations or cancellation of the conference by Staff.