Health & Safety



We are committed to your well-being

Your comfort and safety are of the utmost importance to us as we plan our 2023 SYTA Annual  Conference. Our staff monitors the latest public health and safety information and will ensure all recommended safety guidelines and health protocols are followed during our time at conference.

Updates to any policies and procedures will be provided through this website.

At this time, one policy that remains in place: any individual(s)s who, within fourteen (14) days prior to the conference, have been exposed to or experienced any symptoms associated with COVID-19, which include fever, cough, and shortness of breath among others, are strongly encouraged not to attend the meeting.


An inherent risk of exposure to COVID-19 or other illnesses exists in any public place where people are present. Certain illnesses may be contagious and attendees should evaluate their risk in determining whether to attend this conference. By registering and attending the SYTA Annual Conference, you, as an attendee, voluntarily assume all risks and personal expenses related to exposure to COVID-19 or other illnesses and without liability to SYTA, its Board of Directors, staff and other associated companies. Acknowledgment of this waiver must be confirmed online with registration or by signing the waiver onsite at registration.


In the event SYTA must cancel the meeting due to unforeseen circumstances, SYTA will issue a full refund for paid registrations. SYTA is NOT liable for reimbursement of any expenses (including but not limited to transportation, hotel, food and beverage, and incidentals) incurred by 2023 Annual Conference registered attendees as a result of the event cancellation. 


Conference cancellations must be received in writing no later than June 17, 2023. All cancellations are subject to a 20% administrative fee. SYTA will not issue refunds for registrations or event add-ons after June 17, 2023 however, substitutions without penalty are welcome through July 15, 2023. Substitutions made after July 15 will be subject to a $75 fee. SYTA regrets that refunds will not be given for no-shows. To be considered for a refund, requests must be submitted in writing by email to [email protected].


Cancellation policy related to COVID-19:

If you are unable to attend due to a COVID-19 emergency, you may receive a full refund of your registration fee. This policy applies to the following cases:

  • Your organization / institution places a travel or participation ban on staff
  • You or someone with whom you have close contact has been diagnosed with COVID-19 and will not be released from quarantine or recovered prior to the event

Cancellations related to COVID-19 will be handled on a case-by-case basis and may require documentation.


I understand that if my membership renewal is due prior to August 31, 2022, my membership must be current and paid in full prior to August 31 to receive the member rate. If my membership is not paid at the time of conference, I understand I will receive an invoice for the difference between the member and non-member conference rate.


We request that you stay at the 2023 SYTA Annual Conference host hotels. SYTA takes a financial risk when securing rooms for the conference. Registrants reserving rooms at other hotels increase this risk, which could result in fewer available rooms and higher room and registration rates in the future. Attendees who stay outside the block will be charged an additional $200 after the conference. We appreciate your consideration and look forward to seeing you in Winnipeg, Manitoba. If your company has a formal travel policy regarding hotels, please email this information to [email protected].

SYTA is NOT liable for reimbursement of any hotel expenses incurred as a result of individual or group cancellations or cancellation of the conference by SYTA.

Beware of Housing Scams

Please do not make hotel arrangements or share any personal information through any means other than directly with the hotel. If you receive a call or e-mail from an outside company, please DO NOT share any information.  This is a deceptive practice and is not in any way affiliated with SYTA.

 SYTA Conference Registration

Registration is not required to reserve a room, but SYTA will be checking hotel reservation lists against registered attendees. A room reservation is subject to cancellation if a guest has not registered for conference by May 31, 2023.